218埃卢西亚旗帜用户数据输入标准

RATIONALE: The purpose of this document is to convey Oakland University’s (University) policy on data standards and its employees’ responsibilities regarding data standards related to Banner and in conjunction with OU AP&P #860 Information Security 及大学的私隐声明 xicjap.beijinglife.net/policies-regulations/web-privacy. The Ellucian Banner (Banner) Enterprise Resource Planning Information System adopted by the University in 1997 requires an interdependence that integrates the various functions of administrative management and requires that data entry standards be followed very closely by all who enter and use the data and information. View the standards detail contents.

Service levels, data and information security, 法律责任都是这项政策所关注的极其重要的问题. 学生和雇员税务识别号码或社会安全号码的输入和使用, 还有个人记录里的姓名和地址, 这一政策的主要关注点是什么.

POLICY: All employees using and/or overseeing users of the Ellucian Banner system are responsible for the protection and integrity of data and information being entered into Banner.  以下程序定义了Banner共享数据委员会的角色和责任, supervisors, 管理人员和个人之间的完整性数据共享横幅模块, as well as training, standards, 和数据控制，以确保数据的最高质量.

SCOPE AND APPLICABILITY: 本政策适用于所有有权访问Banner数据的大学人员及其主管.

DEFINITIONS:

Banner Operating Committee: Banner运营委员会的成员由管理人员组成, 主管和其他直接负责Banner系统运行的决策者.

Banner Shared Data Committee: Banner共享数据委员会的成员由管理人员组成, directors, 负责数据输入和维护共享数据元素的主管和其他决策者.

Shared Data: 共享数据是可以在多个位置输入和维护的横幅数据元素, Departments and Divisions. 这些元素包括General Person数据, Vendor data, Organizations data, 公司数据和其他类似元素. 共享数据的示例包括姓名、身份证号、地址、电话号码等. 共享数据也可以以文件和文档的形式存在于Banner文档管理模块中.

PROCEDURES:

Supervisors and Managers

1.  It is the responsibility of supervisors and managers to assure that all Employees responsible for entering data and information into the Banner system be properly trained to do this work. The Banner Shared Data Committee highly recommends that all employees review training materials and take the Banner Data Entry Standards exam on a yearly basis. Training includes, but is not limited to, Banner navigation training, 对员工将使用的特定Banner模块进行培训, 对这项政策进行彻底的审查. 如果没有这些科目的正式培训活动, then the supervisor or manager must provide the training to the Employee by some other means before the Employee can start the work of entering data or information into the Banner system. It is required that all employees whose job responsibilities include maintaining shared data as defined in the Data Entry Standards, 每年复习手册并参加《十大菠菜台子》考试. 未能完成培训可能会导致对适用Banner访问权限的撤销.  

2.  It is the responsibility of supervisors and managers to assure that this policy and standard is continually met by all responsible staff throughout their Departments. Supervisors and managers who are made aware of breaches of these standards must respond quickly to correct any such problems. The supervisor or manager is responsible for the controls and processes used by their Employees to enter data into the system; the accuracy of the data entered; and adherence to this policy and the data entry standards.

3.  The Banner Shared Data Committee, working with Human Resources, 开发培训和测试材料和文件, 以及进入Banner的数据标准. The Committee will promote the use of any and all Banner processes as appropriate to allow for the highest data integrity of Shared Data elements as possible. Banner共享数据委员会将根据特定的委员会收费来解决问题. 当主管或经理没有及时采取纠正措施时, the issue should be introduced by the Banner Shared Data Committee to the Banner Operating Committee and discussed in the Banner Operating Committee so that the community of people who are primarily responsible for the University’s data and information can have a full understanding of the issue. The Banner Operating Committee will decide a course of corrective action and the responsible Department supervisor or manager is expected to follow the plan created by the Banner Operating Committee.

4.  如果问题继续存在并且没有得到部门的解决, the Banner Operating Committee, 如有需要，人力资源部的代表也可以, can discuss the issue again. Their recommended plan of corrective action and a history of the problem will then be sent to the responsible Division Vice President with a request for the plan to be implemented.

5.  As a final step, the Banner Operating Committee can send its report and request to the president of the University asking that the corrective action be taken and describing previous actions and requests.

Individuals

1.  个人横幅用户有责任妥善保管, 他们输入Banner系统的数据和信息的质量和准确性. They must study and fully understand these standards and they must work as responsible members of the University information and data entry community.

2.  当员工意识到问题时, the Employee must take immediate corrective action to eliminate the problem and to correct inaccuracies created by their actions. 

3.  如果在员工的工作中发现并确定了问题, 注意到问题的个人应将问题报告给自己的主管, 然后谁应该与原员工的主管或经理讨论这个问题.

4.  The appropriate supervisor or manager is to then discuss the problem with the Employee and define the steps necessary to correct the problem and the affected data and information, 记录讨论和预期行动.  要给这一行动一个最后期限.

5.  如果员工没有及时和紧急地纠正问题, 在采取任何纪律行动之前，主管应与人力资源部协商. Refer to the respective collective bargaining agreements or the Administrative Professional Personnel Procedures Manual for appropriate steps of the disciplinary process.

Basic Standards of Work

1.  All data entry should include a follow up check to assure that the data entered are correct and comply with these standards.

2.  Name searches to avoid duplicated records are absolutely essential for the entry of any new name into the Banner system.

3.  Data uploads into the Banner system and batch Banner process runs must be accompanied by appropriate checks or edits to assure accuracy and compliance with these standards.  Verification of data load accuracy and batch process accuracy should be thoroughly tested prior to use in a production environment. 数据验证应该在生产运行后进行.  The supervisor or manager of the area doing the upload is responsible for verification of data load and batch process accuracy and auditing of results.

4.  当财务数据输入Banner, 应进行适当的控制总账检查，以确保所输入财务数据的准确性.

5.  Data entry procedures and processes must be verified by the supervisor or manager of an operation after every Banner release. 培训可能需要为所有工作人员准备一个新的横幅发布. 在授予Banner用户对其中一个*IDEN表单的修改访问权限之前, 他们将被要求参加并通过横幅数据输入标准考试.  The Banner Shared Data Committee highly recommends that all employees review training materials and take the Banner Data Entry Standards exam on a yearly basis.

6.  It must be recognized that many others within the University use data entered into Banner and each Employee must be a constructive member of that community. 该小组内部的协调和沟通对于确保工作的准确性和及时性至关重要, 而且不需要重新输入, 修改或技术修正.  仔细的数据输入通常可以节省大量的时间，并减少纠正措施的需要.

查看标准的详细内容.

RELATED POLICIES AND FORMS:

OU AP&P #860 Information Security

APPENDIX:

横幅共享数据委员会负责人

横幅数据输入标准手册